Everything You Need to Run Your Business
XOLeap combines ERP and WMS functionality into a single, unified platform designed for wholesalers, distributors, multi-location retailers, and businesses serving both B2B and B2C markets.
Multi-Location Inventory Management
Real-time inventory tracking across multiple warehouses, stores, and locations with centralized visibility and location-specific reporting.
- Unlimited warehouses and locations
- Location hierarchy (zone, aisle, rack, bin)
- Real-time stock levels across all locations
- Location-to-location transfers
- Consolidated reporting across locations
- Inventory valuations and cost tracking
- Lot and batch tracking
- Cycle counting and adjustments
Order Fulfillment
Streamlined order processing from allocation to shipping with pick wave optimization.
- Order allocation and reservation
- Pick wave generation and optimization
- Pick, pack, and ship workflows
- Barcode scanning integration
- Shipping label generation
- Order status tracking
- Multi-warehouse order routing
Advanced Purchase Order Management
Enterprise-grade procurement with multi-level approval workflows, budget integration, and automated vendor communication. Complete audit trails and financial controls built-in.
- Automatic PO numbering (PO-YYYY-XXXXXX format)
- Multi-level approval workflows (sequential & parallel)
- Role-based and user-based approvals with delegation
- Budget integration with real-time checking
- Spending limit enforcement and budget tracking
- Three-way matching (PO, Receipt, Invoice)
- PDF generation and automated vendor email
- Line-by-line receiving with partial support
- Complete activity logging and audit trail
- Field-level change tracking
- Vendor management and performance metrics
- PO status tracking and workflow management
Receiving & Putaway
Efficient receiving workflows with automated putaway task generation.
- Purchase order receiving
- Putaway task creation and assignment
- Receiving SLA tracking
- Receipt condition tracking (good, damaged)
- Vendor performance metrics
Returns & RMA
Complete returns management with authorization, receiving, and restocking workflows.
- Return authorization (RMA) creation
- Return receiving and inspection
- Restocking workflows
- Return reason tracking
- Disposition tracking (restock, scrap, return to vendor)
Financial Management & Controls
Real-time financial visibility with AR/AP tracking, budget controls, and automated financial reporting.
- Accounts Receivable (AR) tracking with overdue indicators
- Accounts Payable (AP) tracking with overdue alerts
- Real-time revenue analytics (30-day, custom ranges)
- Budget integration and spending controls
- Budget category assignment and tracking
- Committed vs. spent budget tracking
- Real-time COGS tracking and profitability analysis
- Automated financial reporting
- Interactive dashboard with clickable metrics
- Customer and vendor financial summaries
Advanced Reporting
Comprehensive analytics and reporting with customizable dashboards.
- Real-time KPIs and metrics
- Inventory aging analysis
- Fulfillment SLA tracking
- SKU performance reports
- Report presets (save and load filter configurations)
- CSV export functionality
- Trend analysis and snapshots
Barcode & Scanning
Mobile-first barcode scanning with camera-based detection.
- Camera-based barcode scanning
- Manual barcode entry
- Mobile PWA scanner
- Barcode lookup and search
- Integration with picking workflows
Security & Compliance
Enterprise-grade security with granular role-based access control, PIN-based approvals, and complete audit trails.
- Granular role-based access control (RBAC) with 50+ permissions
- Customizable roles per organization
- System roles (Owner, Admin, Manager, Staff, Cashier)
- Custom roles with specific permission sets
- PIN-based security for sensitive operations
- Manager PIN approval system
- Complete activity logging and audit trails
- Field-level change tracking
- User attribution for all actions
- Organization-level data isolation
- Secure API access with authentication
Store Credit Management
Flexible customer credit management with automated issuance, application, and complete transaction history.
- Issue store credit manually or automatically
- Credit from return authorizations
- Credit from refunds
- Apply credit to customer invoices
- Automatic balance tracking
- Partial credit application support
- Credit expiration management
- Complete transaction history
- Available vs. used balance tracking
- Customer credit balance visibility
- POS payment method support
- Complete audit trail
Multi-Tenant Architecture
Built for SaaS with complete data isolation and organization management.
- Organization-level data isolation
- User management and roles
- Subscription-based feature access
- Usage tracking and limits
- Scalable infrastructure
Point of Sale (POS) Module
Full-featured POS system with offline mode, integrated inventory, and multi-payment support.
- Offline-first PWA (works without internet)
- Stripe Terminal & Authorize.Net integration
- Receipt printing (ESC/POS thermal printers)
- Barcode scanner support
- Manager PIN approval system
- Real-time inventory sync
- Cash drawer integration
- Refunds & returns
- Multi-location support
- Real-time sales analytics
E-Commerce Module
Complete online storefront with theme customization, coupons, and custom domain support. Perfect for B2C retail and hybrid B2B/B2C operations.
- Customizable online storefronts
- 3 professional themes included
- Live theme customization
- Coupon & discount management
- Custom domain support with SSL
- Stripe & Authorize.Net payments
- Inventory sync with WMS
- Multi-store support
- B2C customer portals
- Shopping cart and checkout
- Product search and filtering
- Order management dashboard
B2B & B2C Capabilities
Support both wholesale and retail operations in one platform with flexible pricing, customer portals, and unified inventory.
- B2B negotiated pricing tiers
- B2B customer credit management
- Bulk ordering workflows
- B2C e-commerce integration
- Customer self-service portals
- Flexible pricing models (B2B/B2C)
- Unified customer database
- Cross-channel order management
Store Operations
Manage multiple retail locations with POS integration and unified operations across all stores.
- Multi-location store management
- Store-level inventory tracking
- Location-to-location transfers
- Location-specific reporting
- POS integration
- Unified customer data
Shipping Integration
Integrated shipping with major carriers for automated label generation and rate shopping.
- EasyPost integration
- ShipStation integration
- EasyShip integration
- Automated label generation
- Rate shopping and comparison
- Tracking number management
- Multi-carrier support
Regulated Industry Tax Compliance
Automated tax calculation for regulated industries with state and county-level rate management.
- State and county tax rate management
- Automated tax calculation on orders
- Multiple tax methods (percentage, per-unit, volume-based)
- Product category-specific rates
- Tax liability tracking
- Tenant-specific rate overrides
API & Integrations
RESTful API for integrations with e-commerce platforms, shipping carriers, and custom systems.
- RESTful API access
- Inbound webhook support (Shopify, Amazon, Stripe)
- Outbound webhook notifications
- E-commerce integrations (Shopify, Amazon, WooCommerce, BigCommerce)
- Custom integration support
- OpenAPI documentation
Ready to Get Started?
Start your 7-day free trial and experience the power of unified ERP + WMS.
Why Choose XOLeap?
- Unified Platform: No more juggling multiple systems. Everything from inventory to accounting is in one place.
- Built for Wholesalers & Retailers: Designed for B2B distribution, B2C retail, and hybrid operations. Support multi-location businesses with centralized management.
- Modular & Scalable: Start with core features and add advanced modules as you grow.
- Fast Implementation: Get up and running in weeks, not months. Our guided onboarding gets you productive quickly.
35% Reduction
in fulfillment errors
$1,200/mo Savings
average cost reduction